Supplier RFQ Management
Automate the process of gathering quotes from suppliers for your tender bids. Send RFQs to multiple suppliers, track responses, compare pricing, and make informed decisions.
Start Sending RFQsThe RFQ Headache Every Contractor Knows
Hours Wasted
Manually emailing suppliers, following up, collecting quotes, comparing prices. Time that should be spent winning tenders.
Missed Responses
Quotes buried in emails, suppliers forgetting to respond, tracking who quoted what becomes a nightmare.
No Comparison
Quotes in different formats, varying specifications, impossible to compare apples to apples without spreadsheet gymnastics.
How Our RFQ System Works
Upload Your BoQ
Import Bill of Quantities from Excel or PDF. Our AI extracts line items automatically.
Select Suppliers
Choose from verified suppliers or add your own. Filter by category, location, B-BBEE level.
Send & Track
Send RFQ to multiple suppliers simultaneously. Automatic reminders keep response rates high.
Compare & Select
See all quotes side-by-side in standardized format. Select best pricing for your bid.
Powerful RFQ Features
Bulk RFQ Sending
Send the same RFQ to 10, 50, or 100 suppliers with one click. No more copy-paste emails.
Automatic Reminders
System sends follow-up reminders to suppliers who haven't responded. Improve response rates by 40%.
Quote Comparison
All quotes in standardized format. See differences in pricing, terms, and inclusions at a glance.
Response Tracking
Real-time dashboard showing who's opened, viewed, and responded to your RFQ.
Supplier Filtering
Filter by CIDB grade, B-BBEE level, location, past performance, and more.
Email Integration
Suppliers respond via email. System automatically captures and parses their quotes.
Why Automate Your RFQ Process?
Save 5+ Hours Per Tender
Eliminate manual email chains and spreadsheet work. Focus on winning, not admin.
Get Better Pricing
More quotes means more competition. Our users report 15-20% better pricing on average.
Never Miss a Quote
All responses captured in one place. No more searching through emails.
Build Supplier Relationships
Track supplier performance over time. Know who delivers and who doesn't.
Average Time Savings
saved per tender on average
Who Uses RFQ Management?
Main Contractors
Gather subcontractor pricing for construction tenders. Send RFQs for electrical, plumbing, HVAC, and other trades.
- Subcontractor quotes
- Material pricing
- Equipment hire
Security Companies
Source uniforms, equipment, vehicles, and subcontracted guards for large security tenders.
- Uniform suppliers
- Equipment pricing
- Vehicle hire
Service Providers
Get pricing on consumables, equipment, and specialized services from multiple suppliers.
- Cleaning supplies
- IT equipment
- Catering supplies
Frequently Asked Questions
What is RFQ management software for construction tenders?
RFQ (Request for Quotation) management software automates the process of sending quote requests to multiple suppliers, tracking responses, and comparing pricing. TenderProSA's RFQ system lets contractors send bulk RFQs to verified suppliers, receive standardized quotes, and compare pricing side-by-side for accurate tender bids.
How does TenderProSA's RFQ system save time on tender pricing?
TenderProSA's RFQ management reduces supplier quoting time from 7+ hours to under 15 minutes per tender. The system sends bulk RFQs with one click, automatically follows up with non-responsive suppliers, and standardizes all quote responses for instant comparison.
Can I send RFQs to multiple suppliers at once in South Africa?
Yes. TenderProSA supports bulk RFQ distribution to 10, 50, or 100+ suppliers simultaneously. You can filter suppliers by CIDB grade, B-BBEE level, location, trade category, and past performance to target the right vendors for each tender.
How does automated quote comparison work?
When suppliers respond to your RFQ, TenderProSA automatically parses their quotes into a standardized format. You see all supplier pricing side-by-side with differences in unit rates, totals, terms, and inclusions highlighted — eliminating manual spreadsheet comparison.
Does the RFQ system track supplier response rates?
Yes. The real-time dashboard shows which suppliers have opened, viewed, and responded to your RFQ. Automatic reminders are sent to non-responsive suppliers, improving response rates by up to 40%. Historical performance data helps you identify reliable suppliers.
What types of businesses use RFQ management software?
Main contractors use it for subcontractor and material pricing across trades (electrical, plumbing, HVAC). Security companies source uniforms, equipment, and vehicle hire. Service providers compare pricing on consumables and specialized services. Any business responding to government or private tenders benefits from automated RFQ management.
Stop Wasting Time on Quote Collection
Automate your RFQ process and spend time winning tenders, not chasing suppliers. Get started free today.
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